E-shop orders into POHODA
Shoptet, BaseLinker and others. Order, changes, cancellations and invoice with no re-typing.
Adaptis Provoz – full-service business automation
We automate your company around POHODA. For a fixed monthly price.
fromCZK 19,900per month, excl. VAT
We don't sell connectors; we build an ecosystem tailored to your business. We make orders, invoices, stock, returns, credit notes and payments run on their own. We design, build and run any automation. We look after everything for you: maintenance, updates and fixes are included in the price.
For companies running the POHODA SQL or E1 accounting system with an e-shop, marketplaces, B2B or EDI. Our own development and operations.
Automation queuedemo
In development2 slots
- 01Allegro returns → credit note in POHODAtesting
- 02Bank statements → invoice matchingbuild
- 03Third slot on the Enterprise plannot available on this plan
In the queueyou set the order
- Kaufland orders → POHODA
- Stock turnover by email every Monday
- EDI invoices for a retail chain
Running · Annex 1monitoring
- Shoptet orders → POHODAOK
- Mailstep stock levels → e-shopOK
- Customer checks in ARESOK
Illustrative demo. The plan sets how many automations we build at the same time. Finished ones move into operation.
- You know in advance what you will pay. The same every month.
- No project invoices and no development surcharges.
- No open-ended budget.
- One price, any automation.
- years of team experience
- 15+
- completed projects
- 150+
- of agreed deadlines met
- 99%
- orders processed per year
- 1M+
- operations through our system per year
- 50M+
Trusted by
How we delivered — case studies- Authentica
- Lokia
- JAPO
- YNOT
- Pure District
- Pragopolair
- AstraFood
How much does manual data entry cost you?
People re-type orders into POHODA, issue credit notes by hand and hunt for payments in statements. Integrations built once as a custom job stop working after the first change on the e-shop or warehouse side. Every adjustment is a new project and a new invoice. And when something breaks, nobody is watching.
Re-typing
Every document means a few minutes of work and the risk of a typo. With dozens of documents a day, that adds up to dozens of hours a month.
Integrations nobody is watching
A connector stops sending orders, and it only comes to light through a customer complaint or when the books are being closed.
Every change is a project
A new marketplace, a format change at the warehouse, a new report for management. Each time, that means an enquiry, a quote and a wait.
Work it out in 10 seconds
docs/day
Orders, invoices, stock items…
min
Find it, retype it, double-check it.
CZK/h
Fully-loaded cost of the person doing the re-typing.
Manual data entry costs you
CZK 441,000 per year
CZK 36,750
per month
1,260 h
hours wasted per year
With automation you save up to
CZK 330,750
and give your people back up to 945 hours a year.
For comparison: Adaptis Provoz on the Start plan costs CZK 19,900 per month excl. VAT, and every new automation is included.
Free, no-obligation consultation. We'll pre-fill your numbers into the enquiry.
Indicative estimate. Based on 21 working days per month and an average time saving of 75% across real Adaptis projects (cost savings are typically around 40%).
How Adaptis Provoz works
You tell us what slows you down. We automate it and watch over it.
Brief
You describe what slows you down. We write a short brief: where the data comes from, where it should end up and how we will know it is done. You confirm it.
Queue
The automation joins the queue. The plan sets how many we build at the same time (1, 2 or 3). You set the order in the queue.
Build
We build, test and deploy the automation. There is no project fee; it is included in the plan price.
Operation
The automation is added to Annex 1 and from then on we run it: monitoring, alerts, fixes and adjustments when formats change.
- Any automation included in the price
- We fix bugs in our code free of charge
- Adjustments for format changes at Stormware or a third party are included in the price
What we can automate
Everything around POHODA that repeats
Examples from automations running in production today. If you don't see yours here, we will build it. It is included in the price just like these.
Adaptis Provoz from CZK 19,900 per month, excl. VAT
Free consultationNeed an automation you don't see here? We will build it.
Marketplaces
Allegro, Kaufland, Alza, Amazon, Temu, Expando. Orders, statements and settlements in POHODA.
Warehouse and fulfilment
Mailstep, Skladon, LOKiA, HOPI, Qdock, ShipMall, 4PX, Nagel, ESA, JAPO, Authentica, YNOT. Orders out, stock levels and dispatch back.
Returns and credit notes
A return from a marketplace or from Retino turns into a credit note in POHODA on its own.
Payment matching
Bank payments and marketplace statements are matched automatically to invoices and credit notes.
EDI with retail chains
Orders, delivery notes and invoices via Jazz, ORiON and EDITEL.
Order checks
Duplicates, stock availability, margins and carrier assignment before the order goes out.
Receivables and reminders
Due-date tracking, reminders and an overview of unpaid invoices for management.
Management reports
Stock turnover, margins, bestsellers and receivables by email or on the intranet.
Multiple companies in POHODA
Warehouse synchronization between the Czech and Slovak companies, stock re-invoicing between companies.
Approvals and internal workflows
Approval of received invoices based on organizational structure, sending invoices to customers, sign-in via LDAP/AD.
Data from registers
Loading and checking customers from the ARES company register straight into the POHODA address book.
Universal import from Excel
An intranet wizard for bulk changes in POHODA from Excel and CSV: prices, stock, address book, orders and stock documents. It recognizes the columns and shows the old and the new value before writing.
Systems we connect
- POHODA SQL and E1
- BaseLinker
- Shoptet
- Allegro
- Kaufland
- Alza
- Amazon
- Temu
- Expando
- Retino
- Mailstep
- Skladon
- LOKiA
- HOPI
- Qdock
- ShipMall
- 4PX
- Nagel
- ESA
- JAPO
- Authentica
- YNOT
- EDI (Jazz, ORiON, EDITEL)
- banks
- ARES
- LDAP/AD
Plans
One fixed price. Automations included. The plan sets the pace.
Every plan includes any new automation, its operation, monitoring and fixes for our own bugs. The plans differ in how many automations we build at the same time, how many can run for you and how fast we respond.
Plan prices per month, excl. VAT
Start
For a company that wants things done and watched over one at a time.
CZK 19,900
per month, excl. VAT
1 automation in development at a time
- Any new automation included
- 1 accounting unit in POHODA
- Up to 4 running automations
- 4 h per month for consulting and training
- Response to a critical fault within 8 h during business hours
- A new automation starts depending on the queue
- adaptis PROJECTS platform free of charge
Setup fee CZK 29,000
I want StartBusiness
RecommendedFor a company with several channels that wants to build two things at once.
CZK 34,900
per month, excl. VAT
2 automations in development at a time
- Any new automation included
- 2 accounting units in POHODA
- Up to 10 running automations
- 8 h per month for consulting and training
- Response to a critical fault within 2 h during business hours
- A new automation starts within 5 working days
- adaptis PROJECTS platform free of charge
- adaptis MZDY free of charge
Setup fee CZK 49,000
I want BusinessEnterprise
For a group of companies or a more complex operation with a roadmap from the owner.
CZK 54,900
per month, excl. VAT
3 automations in development at a time
- Any new automation included
- 4 accounting units in POHODA
- Up to 20 running automations
- 10 h per month for consulting and training
- Response to a critical fault within 1 h during business hours
- A new automation starts within 2 working days
- Quarterly roadmap with the owner
- adaptis PROJECTS platform free of charge
- adaptis MZDY free of charge
Setup fee CZK 89,000
I want EnterpriseIn every plan
- Operation and monitoring of all automations
- alerts about problems
- bug fixes in our code, free of charge and outside the hours allowance
- adjustments when a format changes at Stormware or a third party
- a replacement for a service its provider has discontinued
- a named consultant
- a quarterly review
- the Adaptis RDP application
We do not charge the setup fee if you sign an implementation project worth at least the same amount. Hosting is paid for separately. Prices exclude VAT.
| Parameter | Start | Business | Enterprise |
|---|---|---|---|
| Price per month, excl. VAT | CZK 19,900 | CZK 34,900 | CZK 54,900 |
| New automations of any kind | included | included | included |
| Automations in development at a time | 1 | 2 | 3 |
| Accounting units in POHODA | 1 | 2 | 4 |
| Active (running) automations | up to 4 | up to 10 | up to 20 |
| Hours allowance for other work | 4 h | 8 h | 10 h |
| Response to a critical fault (during business hours) | within 8 h | within 2 h | within 1 h |
| When a new automation starts | depending on the queue | within 5 working days | within 2 working days |
| Quarterly roadmap with the owner | – | – | yes |
| Operation, monitoring, alerts | yes | yes | yes |
| Bug fixes in our code | free, outside the allowance | free, outside the allowance | free, outside the allowance |
| Adjustments when a format changes | included | included | included |
| Named consultant and quarterly review | yes | yes | yes |
| adaptis PROJECTS platform | free | free | free |
| adaptis MZDY (attendance and payroll source data) | – | free | free |
| Additional accounting unit | move to Business | the third for CZK 4,900 per month; Enterprise from four | each above four for CZK 4,900 per month |
| Setup fee | CZK 29,000 | CZK 49,000 | CZK 89,000 |
Add-ons
- Additional automation in development at a time: CZK 9,900 per month
- Additional accounting unit: CZK 4,900 per month (the third unit on Business, each above four on Enterprise)
- Package of 10 h of other work: CZK 16,500
- Work beyond the hours allowance: CZK 1,750 per hour or part of an hour, outside business hours CZK 2,500
- Annual payment in advance: 5% off the plan and hosting, and other work beyond the allowance at CZK 1,600 per hour or part of an hour (otherwise CZK 1,750)
All prices exclude VAT.
Terms explained
- Active automation
- One running flow between two systems (for example Shoptet orders → POHODA), one type of scheduled job or one reporting module.
- Automations in development at a time
- How many automations we build at any one time. The rest wait in the queue and you set the order.
- Accounting unit
- A separate company (with its own company ID) kept in POHODA. With three accounting units you stay on Business and add the third unit for CZK 4,900 per month (CZK 39,800 in total). From four units the plan is Enterprise.
- Hours allowance
- Hours for consulting, training and one-off tasks. Unused hours carry over for one month.
Which plan is right for you?
For example e-shop orders into POHODA, stock levels, payment matching. Count each flow separately.
Business – CZK 34,900 per month, excl. VAT
Discuss the plan in a consultationWe recommend
Business
CZK 34,900 per month, excl. VAT
Why: you want 5 running automations.
Setup fee CZK 49,000, not charged with an implementation project worth at least the same amount.
An indicative recommendation. We will determine the exact plan after a short consultation, based on your systems.
Hosting PROFI
POHODA on a managed server with a written SLA
You pay for hosting separately, so you can see exactly what the infrastructure costs and what the automation costs. We do not rent out a bare server. We manage it, back it up, update it and watch over it, and your automations run on it alongside POHODA.
fromCZK 9,900per month, excl. VAT
What it includes
- dedicated virtual server (4 vCPU, 16 GB RAM, 250 GB)
- POHODA SQL and 1 database
- 5 users including remote access licences
- daily backup with 14-day retention
- monitoring and updates
- 5 VPN users
- 99% SLA during business hours, Mon–Fri 9:00–17:00, measured monthly
- response to a critical fault within 1 hour
- a penalty of CZK 2,000 for each hour or part of an hour of delay in starting work on a critical fault, up to 100% of the monthly hosting price
On request: a more powerful server, additional users, a terminal server, off-site backups, VPN for branch offices.
What to compare Adaptis Provoz with
Less than one extra employee. And automations included.
Indicative monthly costs in CZK, excl. VAT.
In-house clerk
CZK 55,000–70,000 incl. payroll contributions
One person to do the re-typing. Sick leave and staff turnover are your concern, and a clerk handles neither integrations nor IT.
In-house IT employee
CZK 52,000–87,000
One person for everything. When they go on holiday or leave the company, nobody is watching the automations.
Data bridges
CZK 200–1,000 per flow + CZK 6,000–22,000 setup
Data transfer from A to B. Setup and monitoring are up to you.
POHODA on a rented server
from CZK 10,000
Just a server with POHODA. You arrange the automations, their operation and monitoring elsewhere and pay for them separately.
AI agencies
CZK 3,000–25,000 + setup CZK 15,000–900,000
Generic AI tools with no knowledge of POHODA or accounting. You pay for each automation separately, including setup.
Adaptis Provoz Start + Hosting PROFI
CZK 29,800
Hosted POHODA with a written SLA, plus any automation with no project fees. Operation, monitoring and fixes for our own bugs included. For roughly half the cost of a clerk.
Adaptis Provoz Business + Hosting PROFI
CZK 44,800
Everything in Start at twice the pace: two automations in development at once, up to 10 running, 2 accounting units and response to a critical fault within 2 hours. For less than the salary of one IT employee.
POHODA on a rented server alone comes to CZK 10,000 or more. With Adaptis Provoz you get the server plus all the automations, their operation and fixes. The Start plan with hosting costs roughly half as much as a clerk, Business less than one IT employee.
Why not a data bridge
A data bridge moves the data. We finish the whole process.
A data bridge moves an order from point A to point B. What happens to it next is up to you: changes, cancellations, invoice, return, credit note, payment. Adaptis Provoz automates the whole process including exceptions and keeps it running for you.
Adaptis Provoz from CZK 19,900 per month, excl. VAT
Example: a return from Allegro
- Allegro
Return in Allegro.
The customer returns the goods. The automation pulls in the return.
- POHODA
Credit note in POHODA.
A credit note is issued against the original invoice automatically.
- Bank
Payment matched.
The refunded amount from the statement is matched to the credit note.
- Alert
An exception? You know about it.
When something does not add up, such as a different amount or a missing invoice, an alert goes out and we resolve the exception.
Nobody re-types anything. The accountant sees a finished document.
- What it is
- Data bridge: A set of flows that copy data between systems
- Adaptis Provoz: Automation of the processes around POHODA, which we look after for you
- Setup
- Data bridge: You set it up yourself, or pay for installation
- Adaptis Provoz: We design, build and deploy it. You confirm the brief.
- Scope
- Data bridge: One flow, one payment
- Adaptis Provoz: Any automation included in the plan price
- Order life cycle
- Data bridge: Usually just the order transfer
- Adaptis Provoz: Changes, cancellations, invoices, credit notes from returns, payments, multiple warehouses
- Business rules
- Data bridge: Field mapping
- Adaptis Provoz: Approvals, prices, checks, payment matching
- When something breaks
- Data bridge: You deal with it yourself, or pay for support
- Adaptis Provoz: We monitor it and fix our own bugs free of charge
- Price
- Data bridge: Separately for each flow + setup
- Adaptis Provoz: A fixed monthly price, new automations included in the plan price
Our products
Products we operate
Ready-made applications with their own sign-in and support. You can deploy adaptisWMS, CRM and MZDY on their own, or as part of Adaptis Provoz: deployment and customization then count as an automation like any other. The adaptis PROJECTS platform is free with every plan, adaptis MZDY with the Business and Enterprise plans.
adaptisWMS
Warehouse management from receiving to dispatch
A warehouse system for e-commerce, distribution and fulfilment. Stock on bin locations, tasks for warehouse staff and control over picking and packing in one web application, with POHODA integration.
- Web + Android terminals
- Batches and expiry
- Multiple warehouses
adaptisCRM
Field sales out there, visibility back at the office
A CRM for salespeople who work at the customer's site. Customer, visit, tasks, order and report in a single working flow. We confirm the scope of the POHODA link against your accounting unit.
- Web + PWA
- iPhone and iPad
- Czech, Ukrainian, Vietnamese
View the product – ADAPTIS CRM (crm.adaptis.cz)Book a demo – ADAPTIS CRMcrm.adaptis.cz · Product site in Czech
adaptisMZDY
Source data ready. The month under control.
Attendance and payroll source data online. We supply and commission the attendance hardware, or connect the hardware you already have. Payroll calculation stays in your payroll software.
- Full-time and contract work
- POHODA and PAMICA
- Companies and accounting firms
View the product – ADAPTIS MZDY (mzdy.adaptis.cz)Book a demo – ADAPTIS MZDYmzdy.adaptis.cz · Product site in Czech
adaptisPROJECTS
Your whole team's projects and tasks in one place
Projects, tasks and deadlines in a list, on a board, on a timeline and in a Gantt chart. You import projects from CSV, and a guided migration moves a whole Asana workspace. The interface is currently in English and access is by invitation.
- List, board, Gantt
- Portfolios and goals
- AI assistant and MCP
View the product – Adaptis ProjectsProduct page in CzechSign in – Adaptis Projectsprojekty.adaptis.cz
References
What our clients say
“We've been working with Adaptis IT for over 4 years. Response times are always hours, not days. They solved an integration that two previous vendors declared impossible. It's been running flawlessly ever since.”
“We needed to connect 3 systems within 2 weeks before peak season. Adaptis delivered in 8 days including testing. Since then, they handle all our automation and we have no reason to look elsewhere.”
“I especially appreciated the transparency and speed. No hidden costs, no endless meetings. Clear plan, fast execution and long-term support that we genuinely use to this day.”
“We had a payment matching problem that nobody could solve. Adaptis proposed a solution during the first call and had it running in production within a week. The partnership is in its third year and we keep adding new modules.”
We are opening Adaptis Provoz to a limited number of companies. We keep capacity limited for the sake of quality: we only take on a client when we can keep to the pace of their plan.
Find out whether we have roomOnboarding
How we start
Free consultation. We go through your systems and what slows you down the most. We recommend a plan.
Contract and onboarding. We sign a contract with no fixed term and a three-month notice period, and you hand over the access details. The first parts of the system go live within 7 days of signing the contract.
First briefs. We write up the first automations and you put the queue in order. Further automations are then added at the pace of your plan.
What if I want an automation nobody else has?
That is a common case. You describe what you need, we write a short brief and, once you confirm it, we build it. It is included in the plan price like any other.
What if a third party's API changes?
Adjustments when a format or interface changes at Stormware or a third party are included in the price. They join the queue at the pace of your plan; critical outages take priority. When a provider discontinues a service entirely, we build the replacement like any other automation.
How quickly do you start?
The first parts of the system go live within 7 days of signing the contract, on every plan including Start. Further automations are then added at the pace of your plan: we start a new automation within 5 working days on Business, within 2 working days on Enterprise, and depending on the queue on Start.
What if I want more at once?
You can buy an additional development slot for CZK 9,900 per month, or move to a higher plan. The other automations wait in the queue and you set the order.
What is a bug and what is a new request?
A bug is when an automation does not do what the confirmed brief says. We fix it free of charge and outside the hours allowance. Anything new goes into the queue as another automation, also included in the price.
Can I leave?
Yes. The contract has no fixed term and you can terminate it with a three-month notice period. During the notice period everything keeps running and we look after it as before. When the contract ends, our operation of the automations ends and so does the licence to them. Your data remains yours and we will hand it over on request. We will help with the move to another solution; we charge for this work at the rate for other work.
Does the code belong to us?
The data is yours. The automations are our software: for the duration of the contract you hold a licence to them and we operate and maintain them. The licence is valid until the contract ends, that is, for the whole notice period as well. For your peace of mind there are two exceptions: if our company ceased to exist, or if we terminated the contract without a serious breach on your part, you may keep using and developing the automations at your own expense. However, you may not redistribute the software or provide it to other companies.
Do we have to host with you?
No. We can also operate the automations on your server or with another provider. We need permanent remote access to the server with permission to install and manage our automations. The server itself, its availability, performance and backups are then the responsibility of its administrator; we are responsible for our automations. Hosting PROFI is a separate add-on from CZK 9,900 per month excl. VAT with a written SLA.
What does “during business hours” mean?
Business hours are 9:00 to 17:00 on working days, the same as the Hosting PROFI service window. The response time runs only during business hours. Example: you report a critical fault on Friday at 16:30. On the Business plan we start working on it by 10:30 on Monday at the latest. By response we mean starting work on the fault, not a guaranteed repair time. We start working on other reported issues within 24 hours during business hours.
What if I do not use up the hours allowance?
Unused hours carry over to the next month. If you do not use them then either, they expire. Bug fixes and new automations are not paid for from the allowance; it is only for consulting, training and one-off tasks. Short phone queries of up to 10 minutes (30 minutes a day at most) are not deducted from the allowance.
Is there anything extra to pay for licences and fees?
POHODA and Microsoft Office licences are not included in the price. You pay BaseLinker, Shoptet, marketplace or warehouse fees directly, or we re-invoice them at cost. We make no profit on them.
Contact
Free consultation
Tell us what slows you down, or book a meeting straight away. We will go through your systems and tell you which plan makes sense. We usually reply within 24 hours.
Adaptis IT, s.r.o.
Phone
+420 603 984 152Email
info@adaptis.czSpojovací 284, 250 84 Křenice
Company ID 14016176 · VAT ID CZ14016176
We usually reply within 24 hours. Prefer a phone call? Call us directly.